Role Description

The purpose of the Administrate Assistant is to enhance leadership & organizational capabilities. The Administrative Assistant provides high-level administrative support to the CEO, CSO, and other members of the leadership team as needed.

Responsibilities

  • Providing administrative assistance, such as writing and editing emails and preparing communications on the executive’s behalf
  • From time-to-time, responsible for executives’ personal tasks and errands
  • Maintaining comprehensive and accurate corporate records, documents, and reports
  • Performing minor accounting and bookkeeping duties.
  • Organizing meetings, including scheduling, sending reminders and organizing catering when necessary.
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
  • Managing the executives’ day-to-day calendars, including making appointments and prioritizing the most sensitive matters.
  • Coordinating travel arrangements and creating trip itineraries.
  • Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.
  • Assist in corporate event coordination and organization.
  • Handles confidential information and communications in a professional manner.

Required Skills and Qualifications

  • 3+ years administrative assistant experience
  • Strong excel, powerpoint skills, google suite and acrobat adobe skills
  • Time management and ability to meet deadlines
  • Excellent verbal and written communication skills
  • Quick to understand concepts and accomplish tasks
  • Strong organizational skills and ability to multitask
  • Problem-solving and decision-making skills
  • Ability to act as gatekeeper and escalate relevant information to executives as needed
  • Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).
  • Ability to work effectively with minimal supervision
  • Strong interpersonal skills
  • Ability to treat confidential information with appropriate discretion
  • Exceptional attention to detail

Preferred Qualifications

  • Start-up environment experience

To apply, email resume to jobs@vibenomics.com with the job title in the subject line.